A quote promises. An invoice records.
The two documents leave your desk looking almost the same. Only one of them enters the books, and once it has, it cannot quietly change. Baslic draws that line where the law draws it, and always shows you which side you are standing on.
Only one of these writes to the ledger.
Same customer, same rows, same total. The invoice carries a due date, a reference number and a bank barcode, because somebody now owes something. The quote carries none of them, and that is not an omission.
Tarjous
TAR-2026-0014No reference, no due date. Nobody owes anything yet, and the document does not pretend otherwise.
Lasku
2026-0087430123456789412345678900000438000261015
Reference number and bank barcode. Your customer’s banking app fills the payment in, and the money comes back with the reference still attached.
A quote never writes to the books. Not when you finalise it, not when the customer accepts it, not when you convert it. Money enters the ledger through one door, and that door is issuing the invoice.
Converting produces a draft invoice, not an issued one. If a VAT rate moved between the offer and the billing, it is caught on the date that decides, before the invoice takes a number.
Quotes are numbered in a series of their own. The invoice series has to run without gaps under the Bookkeeping Act, and a withdrawn offer must not be able to punch a hole in it.
What a Finnish invoice has to carry, carried.
The payment block follows the country you sell from, not a template. In Finland that means the giro slip, the reference number and the bank barcode. In Denmark it means a plain IBAN block and no giro at all.
Reference number and bank barcode
Every issued invoice gets its reference number and a readable bank barcode. The 54 digits print underneath it as well, so paying never depends on a camera.
Rates checked on the issue date
VAT rates are validated against the country you sell from, on the day the invoice is issued: 25.5, 13.5 and 10 percent in Finland, 25 in Denmark. A rate that does not belong there is raised before the invoice takes a number.
Zero-rated across a border
A 0% line to another EU country prints the intra-Community supply note, and one outside the EU prints the export note. A domestic buyer, or one we cannot place, gets no note at all. We would rather print nothing than invent a legal basis.
E-invoicing address on the customer
The customer’s verkkolaskuosoite and operator ID live on the contact and print in the buyer block, with a suggestion built from their business ID in one click.
Finnish or English, per invoice
Each invoice carries its own language, both in the PDF and in the email that delivers it. The language is chosen for the invoice rather than for the account, so one foreign customer does not switch everyone else.
Recurring without a second screen
A switch on the invoice you are already editing turns it into a recurring one: monthly, quarterly, yearly or an interval you set yourself, running open-ended, a fixed number of times, or until a date.
Two documents, two timelines, and one of them has no reminder button.
An invoice is chased. A quote is answered, or it is not. Drawing them the same way would invent a debt that does not exist.
Invoice
2026-0087Sent
01.10.2026 09:14
Opened
01.10.2026 11:02 · 3 times
Due
15.10.2026
Reminder
29.10.2026 · only if you switched them on
Paid
30.10.2026 · matched from the statement by reference
Quote
TAR-2026-0014Sent
12.09.2026 16:40
Opened
12.09.2026 17:05 · 3 times
Valid until
30.09.2026
No reminder
an expired offer is not a debt
Accepted
28.09.2026
Draft invoice
from the frozen rows
Validity is read from the date every time it is shown. It is never stored and no clock sweeps it, so what stands on your screen can never contradict the PDF in your customer’s hand. An expired quote warns you; it does not block you. A customer who comes back late is ordinary business.
Three things you would rather read here than discover later.
We do not send e-invoices yet. Baslic stores the e-invoicing address and prints it on the document; sending through an operator, Finvoice 3.0 via Maventa, is on the roadmap and not in the product.
Reminders arrive switched off. Nothing reaches a customer of yours until you turn them on yourself and write the note that goes with them.
“Opened” means the images loaded. Plenty of mail apps block them, so silence is an ordinary outcome and not evidence that nobody looked. The screen says so next to the claim.
Sales invoices and quotes are included from Solo Pro upwards. Your own logo on them comes with Business Max.
The ones that come up before the first invoice.
Can I take back an invoice I have already issued?
If the customer has neither received nor paid it, you void it and it keeps its number: a cancelled invoice is a visible, numbered fact, never a hole in the series. Once it has been delivered or paid, you issue a credit note instead, which takes its own number and reverses the original exactly.
What happens if I delete the draft that came from a quote?
The quote goes back to accepted and waits for you. Nothing had been written to the books, so nothing has to be unwritten.
Which currencies can I invoice in?
Euro, and Danish krone for a Danish company. The invoice currency has to match your base currency, so the books never have to guess a rate after the fact.
Does Baslic move the money?
No. Baslic produces the document and reads your bank statement; the payment travels between your customer’s bank and yours. The reference number is what lets an incoming line find its own invoice.
Can my accountant see all of this?
Yes, read-only. Quotes share the invoicing permission area, so an accountant who can read your invoices can read your offers, and neither can be edited from that side.
Send the offer. Then send the invoice.
Both to the same customer, both into the same books, with the line between them drawn where the law draws it.